Summary
By submitting the Proxy Authorization form, you authorize the Sawgrass HOA Board to cast your vote at the 2026 Annual General Meeting. The Board’s intention is to cast all proxy votes in accord with any floor vote decisions that take place.
Your proxy is automatically withdrawn if you appear in person at the meeting or assign an alternative proxy in writing. Proxies count toward the 51% quorum required to legally conduct the annual meeting.
Plain Language Guide
1. What is a Proxy Vote?
A proxy is your written permission for someone else — in this case the HOA Board — to cast your vote at the Annual General Meeting on your behalf. You’re not giving up control of your property or your rights. You’re simply ensuring your household is counted toward the quorum.
Example: Think of it like an absentee ballot. You can’t make it to the meeting, but your vote still counts.
2. Why Does the Quorum Matter?
The HOA needs at least 51% of all homeowners represented — either in person or by proxy — to legally hold the Annual General Meeting. If quorum isn’t reached, the meeting must be postponed and rescheduled, which delays important HOA decisions that affect the whole community.
Example: If Sawgrass has 432 homes, at least 221 households must be represented. Every proxy submitted helps reach that number.
3. What You’re Authorizing
By submitting the proxy form, you are authorizing the HOA Board to vote on your behalf on matters brought before the Annual General Meeting. This typically includes approval of budgets, election of board members, and other community business.
Example: You’re not signing a blank check — you’re simply allowing the meeting to proceed with your household counted as present.
4. How to Submit
Click the button below to complete the Proxy Authorization form via HelloSign. It takes less than 2 minutes. You’ll receive a copy of the signed document by email for your records.
Tip: Submit your proxy as soon as you know you won’t be attending — don’t wait until the last minute. The Board needs time to compile all proxies before the meeting.
Proxy Authorization
Authorize your vote for the Sawgrass HOA Annual General Meeting
Submit Your 2026 Proxy Authorization
If you are unable to attend the Annual General Meeting, please complete the Proxy Authorization form below. Your participation — even from a distance — helps ensure the HOA can conduct its required annual business.
The form is provided via HelloSign and takes less than 2 minutes to complete. You will receive a signed copy by email.
Click Here to Submit Your 2026 Proxy Authorization
Questions? Contact theboard@sawgrasshoa.com